Record and review ledger transactions

Enter deposits and withdrawals, review transaction status, and find missing rows.

Overview

The Ledger is the transaction register for an account. It contains entries you record or import, including entries created from scheduled payments. Recording an entry does not send a payment or move money at your bank.

Add an entry

Open the intended account's Ledger and choose Add New.
Set the date and choose Withdraw or Deposit.
Select the payee and category, enter the amount, and save.
Check the saved row. Use its edit button for the full transaction editor when you need to review more details.

Use Transfer between accounts for a movement between two tracked accounts. Its editor keeps both sides together. Do not also enter unrelated deposit and withdrawal copies for the same movement.

Split a purchase

Use Add transaction in dialog or an existing row's edit button. For a withdrawal that is not a transfer, choose Split purchase inside that editor. Splits are not available for deposits, refunds, transfers, recurring templates, or the inline entry strip.

Choose an expense category for each row, enter a positive purchase amount (for example, 75 and 25 for a 100 purchase), and optionally expand its note icon to add up to 500 characters. Collapsing a note keeps its text; the icon indicates when a note exists. You can keep between 1 and 50 rows, including repeated categories. Amounts normally show two decimal places. The exact-precision view reveals four places without changing stored money; a warning identifies hidden sub-cent values or a remainder that needs correction. Save is blocked until the row total equals the purchase amount exactly. Even a difference of 0.0001 must be corrected. Assign remaining to this row explicitly replaces that row's amount with the remaining positive amount; saving never distributes a difference automatically. The saved transaction and its allocations remain negative withdrawals in the Ledger.

The Ledger still has one transaction, one status, and one running-balance movement. Expand Split beside its payee to see the categories, allocated amounts, and notes. Ledger amounts and the expanded breakdown show two decimal places; stored values and calculations retain their full precision. Date and payee edits in the Ledger preserve the split. Selecting a split's amount or category opens the full editor, where the exact-precision view remains available.

To remove a saved split, choose Use single category, select the replacement category, and acknowledge removal of the saved rows and their notes. Nothing is removed until Save succeeds. Cancel leaves the saved transaction unchanged. A single remaining allocation can stay split and retain its note.

Understand status and balance

Outstanding means the entry has not been recorded as cleared.
Cleared means it is recorded as cleared in Novice Money; this status is not a live bank check.
Reconciled is a recorded status. A row marked reconciled is not, by itself, proof that a statement reconciliation was completed.

Rows linked to a completed reconciliation have editing restrictions. Reopening the latest statement restores the included transactions' previous statuses and releases their statement locks. Deleting a finalized statement does the same restoration and removes that statement's reconciliation history; it does not delete ledger entries or change their amounts. Statements must be deleted newest first, without gaps. Deleting an already-reopened draft leaves subsequent ledger edits untouched.

The running balance reflects account activity through each row, not merely the sum of the rows visible after filtering. The heading shows the account's current balance; future-dated rows can show later balances.

Find a missing or unexpected entry

Check the account, search text, and date or column filters. Clear filters before entering a second copy of a transaction you cannot see. A recurring icon identifies an entry posted from a schedule. Enter a scheduled occurrence through its schedule action to preserve that link.

General search matches transaction details, including names with numbers such as 7-Eleven. To find a dollar value, use the amount or running-balance column filter instead.